Vehicle Types. Click on New Vehicle and scroll down the page to input the vehicle type and costing data as appropriate.
Vehicle Description: Please fill out the type of vehicle you are adding for (example 16 seat minibus).
Seating Plan: Normally used for Coach trips when selling individual seats. Seating plans must first be uploaded in Config>Coach Trips > Seating plans. Select a previously uploaded seating plan for your vehicle from the drop down box *this can be left unselected if you do not have a seating plan *
Short Description: Write a short description about your vehicle - This will appear on your fleet page if you are using the eCoachManager content management system.
Long Description: Write a longer description about your vehicle making it sound like a vehicle someone would like to book. This will appear on your fleet page if you are using the eCoachManager content management system.
Service Description: Write a few sentences describing what features your vehicle has that will appeal to potential customers.
Mileage Weighting: When calculating distance from Google maps you may decide to apply an uplift (%). i.e if Google calculates the distance at 50 miles and you have a value of 10 in this field then the price will be calculated on 55 miles. This allows for larger vehicles maybe having to take less direct routes etc.
Time Weighting: The time taken to travel by Google is based on a standard car. So if Google maps calculates that a trip may take 60 mins you may want to increase this to allow for a slower vehicle and loading and unloading times. Normally the larger the vehicle then the larger the value.
Mileage Rounding: From the drop down menu please choose how many miles you want to round too * this will be used when calculating a quote and will be affected in the price of the vehicle* For example selecting a value of 5 will mean that a 52 mile journey is calculated as a 55 mile journey.
Base Charge: Please enter an amount in your currency. This is the minimum charge you want for that vehicle to go out.
Included Mileage: Please select the mileage that will be included in the base charge for that vehicle. For no included mileage leave at 0.
Included Time: Please select the the time included in the base charge for that vehicle. For no time included leave at 0.
Extra Drop Charge: Enter an amount in your currency for the vehicle to make an extra drop on a journey - this price will be added even if no extra mileage is incurred.
Single Journey Uplift: From the drop down box, if you want to uplift your price for this vehicle for single trips enter a figure which will be in % . it will be calculate on all single journeys for this vehicle.
Return Journey Uplift: From the drop down box, if you want to uplift a return journey for this vehicle enter a figure in % .this will be calculated on a return journey for this vehicle.
Forced Singles: Turn on if you want to calculate your charge based on the vehicle taking customers to their destination and returning back to depot, then going back to collect them when they are ready to return.
Use Time & Mileage: Turn on if you want the system to price your vehicle using both time and mileage (normal for coaches and minibuses).
Price Rounding: From the drop down box choose an amount in your currency this will allow the system to round to the nearest value when pricing journeys.
As Directed Rate: Enter an amount if you accept as directed (the customer takes the whole vehicle for a certain amount of hours) if not leave blank.
As Directed Minimum: Enter a minimum amount of hours your vehicle can be hired for and will be charged for.
Nominal Code: Enter the nominal code for the vehicle which will be used for Sage or any other accounting package.
Vehicle Option VAT: Please turn on if vehicle charge is eligible for VAT.
Vat Code: From the drop down box please select a VAT code so that the correct tax can be calculated for vat purposes.
Limit Driver Hours: From the drop down box you can select the amount of hours you want to limit your driver to when using this vehicle, (if not leave at 0). Any booking that appears to go over this time will be flagged. You can always still accept the booking.
Limit Job Hours: From the drop down box you can select the total number of hours this vehicle can be used on the road in a 24 hr period. (if no restriction leave at 0).
Once completed click Submit to save data.